In order to secure your space in the February 2019 Educene and Solstice trip to Havana and Viñales, please complete each of the following steps at your earliest convenience. Please feel free to contact Solstice anytime at 888-781-8383 or email your Solstice Program Manager, Lea Simmons, at firstname.lastname@example.org if you have questions regarding the enrollment process.
1. Complete Solstice's Enrollment Form
If you haven't already, please complete Solstice's Enrollment Form, available at this link, by September 1, 2018. Your Program Name is “Cuba w Educene: Feb 2019”. Be sure to enter information exactly as it appears on your passport.
2. Submit your program deposit
In order to secure your space in this program, please mail a personal check in the amount of 500 USD by September 1, 2018 to Solstice Education, 25 Long Bow Circle, Monument, CO 80132.
Please note that as the start date for you program approaches, this 500 USD deposit amount will be used to begin booking various travel provisions on your behalf. If you need to cancel your enrollment for any reason, Solstice will refund to you any amount of your 500 USD deposit which we ourselves can receive as a refund from committed funds, and/or any amount of your 500 USD deposit which we have not yet utilized for your various travel arrangements (e.g., hotels, buses, deposits for local guides, etc.).
3. (Optional) Submit extra balance for single occupancy accommodations
If you wish to reserve a private room throughout your stay in Cuba, please send an additional personal check for 490 USD, made out to Solstice Education, to 25 Long Bow Circle, Monument, CO 80132 by September 1, 2018.
Relatedly, if you will be traveling to Cuba with a significant other or have a specific roommate request, please notify your Program Manager, Lea Simmons, when she emails you to request this information. Ms. Simmons will inquire with all program participants about roommate preferences in October of this year. Roommate pairings are, of course, free of charge. The 490 USD amount noted in the above paragraph is for participants who wish to have a single room to themselves throughout the duration of our travels in Havana and Viñales.
4. Share your flight info with Solstice
5. Submit your remaining program balance
Your remaining program balance of 2,450 USD is due by February 1, 2019. Please submit this program amount by mailing a personal check to Solstice Education at 25 Long Bow Circle, Monument, CO 80132.
6. Complete the Medical Allergies and Dietary Restrictions Form
Please complete our dietary restrictions and medical allergies form. It’s important that your travel logistics providers have access to information regarding any medical allergies you may have or other medical considerations of which we should be aware. Please also use this opportunity to inform us of your dietary restrictions (if any).
7. Secure your passport
If you do not have a passport, please apply for one immediately. If you do have a passport, double check that its expiration date is at least six months after the end of your upcoming program. If your passport’s expiration date is within six months of your program's end date, please renew your passport as soon as possible.
8. Review important visa information
Educational activities fall into the 12 categories of authorized travel to Cuba, and you will receive your Cuban "People-to-People Travel" visa at the airline ticketing counter in the United States upon retrieving your airline ticket. Upon check-in to your flight to Havana, please request a People-to-People visa form. Your Cuban visa will cost approximately 100 USD. This amount is not included in your Solstice program fee.
9. Consider learning survival Spanish
10. Review important travel information
Please thoroughly review Cuba travel health and safety information on the U.S. State Department Cuba webpage well in advance of your departure. When traveling to any foreign country, it is important that you familiarize yourself with relevant health and safety information.
11. Review optional activities for your free Time in Cuba
Limited free time is available during the program. The concierge at our hotels in Cuba and our in-country coordinator can provide activity planning assistance as needed. You might also wish to utilize a range of other resources (e.g., Lonely Planet, TripAdvisor, general Google searches, etc.) to find and arrange activities.